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    Faculty Affairs

    Start with current university sources for faculty policy, promotion, forms, and governance, then confirm the college or school guidance that applies to your work.

    Content owner: Owner review needed

    Review expectation: Review this page when the Faculty Handbook year, promotion and tenure materials, university governance structure, or verified college committee guidance changes.

    Change path: Send corrections, missing links, or owner updates through Request a website change.

    Promotion & Tenure

    Use the university’s current promotion and tenure materials as the starting point, then get the college and school guidance that applies to your appointment. The college guide below is revised fall 2025. The four school guides remain older reference copies dated in 2023 or effective for AY 2022–23 or 2023–24.

    Identify your appointment track before choosing materials. The university page separates guidance for tenure-track faculty, research faculty, continued-appointment faculty, instructors, professors of practice, clinical faculty, and collegiate faculty; one track’s dossier instructions may not apply to another.

    Open the current Promotion & Tenure page for the academic-year guidelines, templates, cover pages, and committee resources for your track. Read it with the corresponding Faculty Handbook chapter, which remains the university policy source.

    Ask your department head, chair, or school director for the current college and school guidelines, expectations, indicators, and local deadline. Virginia Tech’s central guidance directs faculty to those local leaders for this part of the process.

    Before preparing or reviewing a case, confirm the academic year on every guide and the local submission calendar. Do not build a schedule from a copied deadline or a retained Inside AAD file.

    • At a high level, promotion and tenure review begins at the department or school, continues through the college, and then moves to the university. The official landing page explains the current sequence and provides the university-level materials.
    • Inside AAD is publishing the revised fall 2025 college guide plus the four school copies currently on file while replacement school versions are requested. Treat the four school files as older reference copies and confirm the applicable guidance and deadlines with your school or college leadership.

    Forms and documents

    College Committees

    College and school committees support faculty review, curriculum, recognition, shared governance, and other service. A committee title by itself is not enough to act on: membership, charges, terms, meeting schedules, and submission paths change, and no current public AAD committee roster was verified for this page.

    Start with the work you need to do. For a promotion case, determine whether the question belongs to a school review committee, a college committee, or the university process. For curriculum, honorifics, faculty-association, or other service, ask for the specific current committee and charge.

    Before sending material or describing someone as a committee member, confirm the current charge, membership, term, chair or secretary, meeting schedule, and submission path with your school or college leadership. Do not rely on a copied roster from a prior academic year.

    Use the college organization page to find the relevant current school or college leadership role. If the question is actually about a university senate, commission, or standing committee, use the University Governance section below instead.

    • The Faculty Handbook recognizes college faculty associations and explains that their constitutions define membership, officers, election procedures, standing committees, and duties. AAD’s approved current constitution and annual roster still need an owner-controlled publication point.
    • Older Inside AAD committee files and schedules are not shown here because they described past academic years. They remain source evidence, not a current directory or statement of committee authority.

    Faculty Resources

    Choose the destination by the task in front of you. Virginia Tech’s Faculty Affairs site separates policy and evaluation guidance, personnel-action forms, work-life support, and development programs so you can use a maintained source instead of searching through an undifferentiated document collection.

    Policy, evaluation, grievance, or reconciliation

    Use Academic Policies & Resources for the Faculty Handbook, faculty evaluation support, qualifications for teaching, reconciliation, grievances, and faculty service workload equity.

    A Faculty Affairs form or personnel action

    Use Faculty Forms for university-maintained forms covering work-life support, faculty leaves, research-extended appointments, retirement or emerita and emeritus actions, grievances, and teaching-related actions.

    Work-life support

    Use Work-Life Resources for dual-career support, tenure-clock extension, modified duties, caregiving, dependent-care travel support, part-time employment, and retirement transition information.

    An adopted university policy

    Search the official Policy Library by category or faculty audience. Use the Faculty Handbook for faculty employment policy and the policy library for universitywide policies outside the handbook.

    • Read the landing-page description before downloading a form. A form records a request; it does not replace the policy, eligibility rules, approvals, or local preparation needed for that action.
    • For mentoring, leadership, networking, or professional advancement rather than a policy or form, use the university Faculty Development programs.

    University Governance

    University shared governance is separate from AAD’s college and school committees. Use the governance site to identify the body responsible for an issue, read its charge and meeting record, follow proposals, and distinguish a resolution under review from an adopted university policy.

    Begin with Shared Governance at Virginia Tech for the map: University Council advises the president; senates represent constituent groups; commissions develop policy in their assigned areas; and standing committees address universitywide matters.

    Use Faculty Senate when you need faculty representation, senate agendas, or legislative recommendations affecting academic policy, educational standards, faculty status, equity, or working conditions.

    Use the Commission on Faculty Affairs for proposals concerning faculty working conditions and professional standing, including promotion and tenure, evaluation, leave, benefits, academic freedom, and related faculty-policy questions.

    Follow a proposal in the resolution tracker and read the sponsoring body’s records, but treat it as pending until the governance process is complete. Use the Policy Library and current Faculty Handbook for adopted rules.

    • The Shared Governance Bodies directory is the current index of active, suspended, and retired senates, commissions, and committees. Check the body page for its charge, minutes, and current status rather than relying on an older committee list.
    • If you want to participate, first identify whether your constituency is represented through Faculty Senate, Administrative and Professional Faculty Senate, Staff Senate, or another senate, then use the governance site’s involvement guidance.