COLLEGE OF ARCHITECTURE & URBAN STUDIES
INFORMATION TECHNOLOGY ON-BOARDING CHECKLIST FOR SALARIED EMPLOYEES – FACULTY & STAFF
Employee Name _________________________________ Supervisor ___________________________
Role Title ______________________________________ Department __________________________
Space Assignment: _________________________________
IT & HELPDESK ORIENTATION
Find out user PID or assist them in setting up
Assess the location machine will be deployed in – work with CNS liaison as needed to make sure portal is active
Image Machine with platform OS – name machine PIDXXXXXX – where XXXXXX is the last 6 of VT Tag number
Activate Windows and MS Office (if PC)
Install MDM/profile (MacOS machine only)
Install BigFix, Simplehelp and other CAUS software
Create CAUS AD account for user
Join to CAUS Active Directory if machine meets criteria - put user and machine object in the correct OU
Data migration from existing device – as needed
Assign static IP for building subnet or register device for DHCP
Sign for all IT fixed assets (Office use & Home use)
Set-up access to InsideCAUS
Set-up Hokies and Google accesses
Sign for all IT fixed assets (Office use & Home use)
Explain how to navigate shares/network drives
Explain how to contact the CAUS IT Team at caussupport@vt.edu
Review VT Acceptable Use of Information Systems Policies—Policy 7000 (Acceptable Use and Administration of Computer and Communication Systems) and 1.75 (Use of Internet and Electronic Communication)
Review phone functionality to include voicemail/messaging, temporary pass code, etc. Contact CNS liaison to update phone information with CNS.
Review VT alert system and procedure for account set-up for text alerts
Review Personal Identifying Information (PII) and proper storage and tracking (i.e. Identify Finder)
___________ ______________________________ _______________________________ _______________
Employee Completed By (Print Name) Signature Date
Initials IT Representative IT Representative